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Effective Altruism Sweden Data Protection Policy

 

Introduction

We want you to be confident that the personal data you provide to us is in safe hands at all times. Effective Altruism Sweden (EAS) has prepared this Data Protection Policy to document how we ensure that our processing of your personal data is in compliance with the General Data Protection Regulation.

Data controller

Effektiv altruism Sverige, registration number 802506-1261, Birger Jarlsgatan 57C, 113 56, Stockholm, is the data controller for personal data collected from you and processed on this website and within the scope of our services.

When do we collect your personal data?

  • When you apply for a job, internship or grant from EAS
  • When you contact EAS
  • When you register for an event or seminar organised by EAS
  • When you subscribe to newsletters or order materials from EAS
  • When we request your personal data with your informed consent for future contact and processing
  • When we purchase email address lists from third parties

 

What data do we collect?

The main type of personal data we may process is information such as names and personal identity numbers, as well as contact information, including addresses, phone numbers and email addresses. We also collect information about the qualifications of candidates who have applied for a job, internship or project grant from EAS. When you contact EAS, we process the personal data relevant to your enquiry. We will store data for as long as required to render a service you have requested or for which you have given your consent. We may store data longer if required by law or to protect our legitimate interests, for example, during ongoing legal proceedings.

What do we use the data for?

We will enter your personal data in our database when you apply for grants, order materials or subscribe to newsletters via our website, or when you contact us by phone or email. We use the personal data you provide to process enquiries and for our own statistical purposes. The personal data may also be used for information-processing purposes, following up and improving the activities of EAS, and to defend the organisation’s rights. We also collect data to measure our impact, e.g. to find out the number of people who attend our events or if we have impacted someone’s career choice or donation decisions. When you apply for jobs, we will use your personal data strictly for the purpose for which they were provided. We may save applications for one year from the end of a recruitment period to ensure compliance with Swedish legislation.

Who do we share your data with?

EAS may share personal data with companies that process personal data on behalf of EAS (data processors), such as IT suppliers and partners. EAS is always responsible for the processing of your data by such companies.

Personal data may also be shared if required to:

  • comply with applicable law, regulations, legal proceedings or requests from executive agencies
  • To measure our impact
  • safeguard legitimate interests of EAS
  • discover, prevent or otherwise call attention to security or technical issues and fraud.

EAS always strives to store personal data within the EU/EEA, but personal data may be transferred to and processed in countries outside of the EU/EEA by a supplier or subcontractor, for example, in the case of cloud service usage. EAS shall take organisational and technical measures to ensure secure processing of personal data at an adequate level of protection comparable to and at par with the protection provided within the EU/EEA.

Links to external websites

EAS website may contain links to websites owned or operated by a party other than EAS. EAS is not responsible for any processing of your personal data on these websites.

Data Protection Policy amendments

In the event of amendments to this Data Protection Policy, EAS will publish the modified Data Protection Policy at effektivaltruism.org including notice of the effective date of the amendments. If EAS makes any significant amendments to the Data Protection Policy, the foundation may also choose another method of informing you, such as by email or publishing an announcement at effektivaltruism.org.

Legal basis, storage and deletion of personal data

By providing data to EAS, you consent to EAS collecting and storing information about your enquiry and processing the personal data provided for the specified purpose(s). EAS’s legal basis for processing will be one of the following: performance of a contract, a legal obligation, legitimate interest or consent. If EAS uses legitimate interest as the legal basis, this will be solely for the purposes described above. Please note that you can withdraw your consent at any time by notifying us. Data are processed in accordance with applicable legislation, which means that personal data is not retained for longer than is necessary in relation to the purposes of processing.

In practice, this means that data are deleted when they are no longer necessary or useful for analyses or contacts under the purposes for which they were collected. Some information may be retained longer than this to meet other statutory requirements, such as those of the Swedish Accounting Act. EAS shall maintain a high level of security and confidentiality in all personal data processing.

Your rights and options

You have rights with respect to your personal data, including the right to influence your data and what data is saved. EAS will rectify information that is discovered to be incorrect on your initiative or its own initiative. You also have the option of requesting that your data be deleted or its use restricted at any time by contacting us. If you believe that your rights are not being respected, you are welcome to contact EAS or the Swedish Data Protection Authority. You can opt out of receiving communications from EAS at any time. You are always welcome to contact EAS for assistance in opting out of our communications.

Right to request information and rectification

You are entitled to request a copy of the personal data undergoing processing by EAS and information about the purpose of the processing free of charge twice a year. You are also entitled to rectification, anonymisation or erasure of data. Contact us using the addresses under the section entitled Contact information of EAS if you would like to learn more about how EAS processes your personal data.

Contact information of EAS

If you have questions about how EAS processes personal data or wish to request a copy of your personal data processed by the foundation, please contact us in one of the following ways:

Effektiv altruism Sverige
Norrsken House Postbox 5
Birger Jarlsgatan 57C
113 56 Stockholm, Sweden
info@effektivaltruism.org

If you request a copy of your personal data more often than twice in one year, EAS will charge a fee of EUR 50 to cover its administrative costs for processing these requests. The fee is payable in advance to an account designated by EAS.

Security

EAS has taken the technical security measures necessary to protect your personal data from unauthorised access, modification and erasure.

Use of cookies

EAS uses cookies to collect information on how our website is used in order to improve it.